• Job Title: Salesian Coordinator for the Association of the Christian Faithful (ACF) and Associates
• Job Type: Full-time Position
• Location: St. Louis, MO
• Reports to: ACF Moderator

The Salesian Coordinator supports the ACF and Associates in fulfilling its canonical and civil obligations. This role assists the Moderator and Council in executing corporate requirements and ensuring adherence to ACF Statutes. Responsibilities include administrative, clerical, communication, and organizational tasks to facilitate smooth operations of ACF and Associates activities and events.

With the right candidate, this hire will become a knowledgeable collaborator with the Moderator.

• Must be a practicing Roman Catholic, committed to deepening personal spirituality with a willingness to focus on Salesian Spirituality.
• Strong organizational skills and gentle communication abilities.
• Proficiency in office software (word processing, spreadsheets, email management, virtual meeting platforms, etc.)
• Experience in basic bookkeeping and budgeting.
• Ability to handle confidential information with discretion.
• Detail-oriented with the ability to manage multiple tasks efficiently.
• Willingness to learn simple website updates.
• Availability for some evening and weekend commitments.

• Lives Salesian virtues
• Growth mindset
• Critical thinker
• Team player
• Collaborative
• Discreet
• Self-starter

• Facilitate the organization’s compliance with canonical and legal requirements.
• Communicate and collaborate with school administration as directed by the Moderator.
• Draft and manage correspondence, including letters, memos, emails, invoices, and reports.
• Create, maintain, and secure a shared filing system for electronic and physical records.
• Provide support for meetings, including taking and distributing minutes (may require evening or weekend attendance).
• Maintain and update membership rosters and spreadsheets.
• Work with the Moderator, Council, and Committee Chairs as well as Associates to create and maintain the calendars of both organizations.
• Growth opportunity to potentially facilitate and assist in the leadership of the Associates Program.

• Distribute emails and announcements to ACF members, Associates, and the Visitation Community.
• Prepare and mail sympathy cards as directed.
• Manage a Zoom account and independently administer weekly meetings.
• Assist in preparing and updating the ACF Policy Manual and other official documentation.
• Develop and maintain an online calendar in collaboration with the ACF Moderator, Associate Program Leadership, and ACF Committee Chairs.
• Provide coaching to less tech-savvy members on using Google resources (email, calendar, file storage, etc.).
• Serve as an on-campus liaison for the ACF while providing a Salesian presence at the school. Also, attend various meetings and events that support the mission of the ACF and Associates.

• Process invoices and expenditures.
• Manage financial reimbursements and gift-in-kind contributions for ACF members.
• Organize invoices, financial statements, and bookkeeping activities.
• Provide auditors with year-end documents.
• Perform additional duties and responsibilities as assigned by the Moderator.

• Schedule physical and online meeting spaces and manage associated technology.
• Arrange travel and accommodations as needed.
• Prepare and distribute materials for committees and the Visitation Associates Program.
• Manage subscription renewals and associated online accounts.
• Track and facilitate annual meetings, including the ACF Corporate Meeting.
• Welcome ACF visitors through the Monastery door, ensuring compliance with school regulations.

Interested candidates should submit a resume and cover letter detailing their qualifications and experience to jobposting@stlvisitationacf.com.